BOARD FINANCE COMMITTEE MINUTES

                                                            SEPTEMBER 11, 2006

 

Members of the Board Finance Committee met on Monday, September 11, 2006, at 9:30 p.m. in the Dining Room. Present were School Board Members Dr. Craig Haytmanek, Diane Rowe, Loretta Leeson, William Heske, Rosie Amato, Margaret Williams and Judith Dexter. Also present were Dr. Joseph A. Lewis, superintendent of schools; Stanley J. Majewski, Jr., assistant to the superintendent for finance and administration, and members of the press.

 

COURTESY OF THE FLOOR – None requested.

 

JUNE 30, 2004 AND 2003 AUDITOR GENERAL’S AUDIT REVIEW – Mr. Majewski reviewed the Auditor General’s Audit comments with the committee. He reported that there will be one finding as a result of the incorrect filing for Social Security subsidy from the Commonwealth. Less was received that we were entitled to due to the duplicate reduction of Federal wages. These unclaimed funds may be recovered by amending the reports already filed. Amendments to our 2005-2006 report have already been made, and measures to prevent this from happening in future years are now in place.

 

It was also noted that the DECA Club at Liberty High School has been operating with a deficit of approximately $1,300. Immediate attention has been given to correct this deficit and internal audit measures will be implemented to ensure compliance. Mrs. Leeson asked for the number and the spending per student involved in the DECA Clubs. Mr. Majewski will request this data from Dr. Donaher and Mr. Washburn and report back at a future meeting.

Mr. Majewski stated that the auditors praised the record keeping of the Child Accounting Department. Additionally, positive comments were made about the Transportation Department and the Business Office. The written audit will be presented to the Board upon its receipt.

 

HUMAN RESOURCES/FINANCIAL SOFTWARE – Mr. Majewski will be presenting an agenda item at the September 25, 2006, Regular Monthly Board Meeting requesting authorization to purchase software for the finance, human resources and payroll systems. The current systems are extremely inefficient and lack the required functionality to perform administrative tasks as needed. The current systems were written by school district personnel many years ago and cannot support imaging integration. Mr. Majewski has $525,000 in the Capital Reserve Fund to purchase the software.

Mr. Majewski informed the committee that the new food service Point-of-Sale, electronic payment and student purchases history systems are working great.

The meeting adjourned at 10:00 p.m.

Minutes prepared by:                           

Adele Embardino, Confidential Secretary to the Assistant Superintendent

for Finance and Administration