BETHLEHEM AREA SCHOOL DISTRICT

BOARD FACILITIES COMMITTEE

MEETING MINUTES

MONDAY, JULY 11, 2005

Members of the Board Facilities Committee met on Monday, June 11, 2005, at 6:00 p.m. in the Superintendent’s Conference Room at the Education Center. Present were School Board Members William Heske, Charlene Koch, Diane Rowe, Julie Venanzi, Dr. Craig Haytmanek, Loretta Leeson, Rosario Amato, and Joseph Craig. Also present were Dr. Joseph A. Lewis, superintendent of schools, Robert Gross, assistant superintendent for human resources, Scott Gilliland, director of facilities and operations, Stanley Majewski, assistant to the superintendent for finance and administration, Dean Donaher, principal of Liberty High School, Sam Senneca, Liberty High School athletic director, Charles Shoemaker and Mark Ortwein, Spillman Farmer architects, Robert Furst, Architecture Furst, Arif Fazil, district engineer (D’Huy Engineering, Inc.), and representatives from the press.

 

The meeting of the Board Facilities Committee was called to order at 6:00 p.m. by Mr. Heske, chairman. The following items were discussed:

 

COURTESY OF THE FLOOR TO VISITORS –

Three people spoke regarding Broughal Middle School. One provided a handout of a proposed task force for the new Broughal Middle School.

 

OPEN FORUM –

Mrs. Leeson provided two newspaper articles to Dr. Lewis for distribution to the board.

 

AGENDA ITEMS FOR JULY 25, 2005, BOARD MEETING –

After discussion, the board committee unanimously agreed to bring the following agenda items to the July 25, 2005, Regular Board Meeting:

A.    Liberty High School Additions and Renovations Project – PlanCon Part G Approvals

B.    Freedom High School Additions Project – PlanCon Part G Approvals

C.    Authorization to Expend 2005/2007 Bond Funds – Liberty High School Additions and Renovations Project – Building Permits – Change Orders

D.   Authorization to Expend 2005/2007 Bond Funds – Freedom High School Additions Project – Building Permits – Change Orders

E.    Authorization to Expend 2005/2007 Bond Funds – Liberty High School Additions Project – Unforeseen Conditions – Change Orders

F.    Authorization to Expend 2005/2007 Bond Funds –Freedom High School Additions Project – Unforeseen Conditions – Change Orders

G.   PPL Right of Way – Nitschmann Middle School

 

 

 

 

 

 

CONSTRUCTION PROJECTS -

Projects in Design Update – Projects on hold until 2006. No Report.

Projects in Construction Update –

A.    SPARK Early Childhood Center – Project is substantially complete.
Mr. Gilliland reported that the building is being readied for occupancy and informed the board of some water damage from recent rains at the south end which has been addressed. Mr. Heske wanted to make sure that the water clean up was immediate. Mr. Gilliland confirmed that the clean up was prompt.

Mr. Amato asked for a final cost on the SPARK building renovations. Mr. Fazil will furnish the requested information.

B.    New Northeast Middle School - Project substantially complete.

·    Vandalism July 5, 2005 – Dr. Lewis reported on the gunshots which damaged a window on the new building, and gunshots were also found on a steel door on the existing building. There was discussion on posting a $1,000 reward for information leading to a conviction of the culprit. The board committee directed the administration to post a reward if necessary.

·    Storm Drain Backup July 5, 2005 – Mr. Gilliland reported on the storm drain backup and noted that a reason for the backup has not been determined yet. The back up also has not occurred from subsequent rains. Mr. Gilliland also stated that all of the clean up has been completed.

C.    BASD Stadium Turf – Mr. Fazil reported on the status of the project.

·      Grading and drainage completed

·      Turf installations to begin week of July 11, 2005

D.   Freedom High School Additions – Mr. Fazil reported on the status of the project.

·      Site work in progress

·      Classroom HVAC units at entry area being installed

·      Mr. Furst presented exterior colors for the additions which were approved.

E.    Liberty High School Additions and Renovations – Mr. Fazil reported on the status of the project.

·      Demolition of stadium locker area complete

·      Utility installation in progress

·      Lab center roof replacement in progress

·      Color selections - stadium locker rooms

·      Color selections - exterior brick
Mr. Ortwein reviewed the exterior colors for the student activity addition. All the colors were approved. There was discussion on the new field house exterior accent colors. The board committee directed that neutral accent colors be used for the field house in lieu of the proposed navy and maroon Liberty High School colors.

 

 

DISCUSSION ITEMS –

A.    New Broughal Middle School –

·      Mr. Fazil reported that a site survey is in progress.

·      Dr. Lewis reported that preliminary programming and planning is in progress. A facility planning meeting with Lehigh University is scheduled to look at possible uses of land adjacent to the school.

There was also discussion on ways to integrate community involvement. Dr. Lewis noted that the staff must be involved, and he proposed a meeting with a group of community representatives to develop a format for community involvement. All board members commented on the need for the community’s involvement.

Mr. Heske identified the need to review what catchment areas will be sent to Broughal. Mr. Amato noted that we can only deal with what we currently know and that we must also move quickly and should build a new facility.

Mrs. Koch asked that there be a consensus on a new building. All building committee members, except Mrs. Leeson, directed the administration to proceed with a new building in lieu of renovations.

B.    Information Technologies Office Renovations –
Dr. Lewis reported on the planned renovations. Mr. Majewski stated that funds had been set aside for this work.

The meeting was adjourned at approximately 8:15 p.m.

 

Minutes prepared by Arif Fazil, district engineer, D’Huy Engineering, Inc., and

Scott Gilliland, director of facilities and operations.

 

 

 

Arif Fazil, District Engineer, D’Huy Engineering, Inc.

 

 

 

 

Scott Gilliland, Director of Facilities and Operations