BETHLEHEM AREA SCHOOL DISTRICT

BOARD FACILITIES COMMITTEE

MEETING MINUTES

MONDAY, NOVEMBER 1, 2004

Members of the Board Facilities Committee met on Monday, November 1, 2004, at 6:15 p.m., in the Superintendent’s Conference Room at the Education Center. Present were School Board Members William Heske, Joseph Craig, Loretta Leeson, Julie Venanzi, Charlene Koch, Diane Rowe, and Dr. Craig Haytmanek. Also present were Dr. Joseph A. Lewis, superintendent of schools, Michele Kostem, associate superintendent, Stanley Majewski, director of business affairs, Monty Perfetti, director of operations, planning, and special programs, Arif Fazil, district engineer (D’Huy Engineering, Inc.), and representatives from the press.

The meeting of the Board Facilities Committee was called to order at 6:15 p.m., by Mr. Heske, chairman.

The following items were discussed:

1. Open Forum – No discussion.

2. Agenda Items

A. November 15, 2004, Regular Board Meeting Agenda Items

After discussion, the board unanimously agreed to bring the following agenda items to the November 15, 2004, Regular Board Meeting for approval:

1.) Quotations for the $4,000-$10,000 Cost Category

2.) Authorization to Expend 2001 Bond Funds – New Northeast Middle School – Change
Orders

3. Construction Projects

A. Projects in Design Update

• No report

B. New Northeast Middle School Update

• Project is ahead of schedule.

C. Projects in Construction Update
• Education Center Fire Alarm and Card Access System

4. Discussion Items –

Freedom High School Addition Update

• Mr. Fazil reported that preliminary plan approval from Bethlehem Township has been received, and final plan approval is in process.

Liberty High School Addition and Renovation Update

• Mr. Fazil reported that design is in progress, and project details are being addressed.

Various Site Repairs Resulting from Heavy Rains

• Mr. Fazil reported that the majority of repairs has been implemented using the
competitive unit prices, and the cost to date is $80,628.47. We are expecting an additional
$15,000 to complete the grading and seeding at East Hills Middle School, Freedom High
School, and Farmersville and Marvine Elementary Schools.

Capital Improvement Plan Update (Handout)

• The November 1, 2004, Capital Improvement Plan was reviewed. There was discussion
primarily on Tab 10 regarding the proposed projects. The Nitschmann Middle School roof
may only have temporary repairs performed as the building may undergo a major
renovation/replacement. This decision is currently pending. Mr. Perfetti also
pointed out that the district has addressed all of the priority 10, 9, and 8s; however, there
are a number of 7s which have to be addressed. If these items are not addressed, they will
become a higher priority; examples of this include the stadium projects.

VIA Building Improvements (Handout)

· The list of VIA building improvements was reviewed. The immediate improvements include work required to replace flooring, painting, and relocation of rooms to create a more efficient use of space and convert office spaces to classroom spaces. The recommended improvements include replacement of the oil tank, which must be done within six months since VIA would then be responsible for any fuel oil contamination. Also, the HVAC
system should be replaced with a more efficient HVAC system since the existing system is near the end of its useful life. It would also be more cost effective to perform the work in conjunction with the immediate work and while the building is unoccupied. The board agreed that the immediate and recommended options with the funding sources listed be implemented.

Other

Administrative Options for Elementary Boundary Changes – Mrs. Kostem (Handout)

• Mrs. Kostem reviewed a complete report on enrollment figures and administrative options
for elementary boundary changes to address district-wide enrollment at the elementary
schools.

The meeting was adjourned at approximately 7:45 p.m.

Minutes prepared by Arif Fazil, district engineer, D’Huy Engineering, Inc.,

and Monty Perfetti, director of operations, planning and special programs.

_________________________________________________________

Arif Fazil, District Engineer, D’Huy Engineering, Inc.

_________________________________________________________

Monty Perfetti, Director of Operations, Planning and Special Programs