BETHLEHEM AREA SCHOOL DISTRICT
BOARD FACILITIES COMMITTEE
MEETING MINUTES
MONDAY, MAY 5, 2003
Members of the Board Facilities Committee met on Monday, May 5, 2003, at 6:00 p.m., in SuperintendentÕs Conference Room A at the Education Center. Present were school board members Margaret Williams, Joseph Craig, Loretta Leeson, Julie Venanzi, Charlene Koch, William Heske and Dr. Craig Haytmanek. Also present were Dr. Joseph A. Lewis, Superintendent of Schools, Michele Kostem, Assistant Superintendent of Schools, Monty Perfetti, Director of Secondary Education, members of the BASD Emergency Management Committee, Anthony Villani, Principal, Freedom High School, Sam Senneca, Athletic Director, Liberty High School, Fred Harris, Athletic Director, Freedom High School, Jack Wittenberger, Supervisor of Buildings and Grounds, Arif Fazil, District Engineer (DÕHuy Engineering, Inc.), and representatives from the press.
The meeting of the Board
Facilities Committee was called to order at 6:00 p.m. by Mr. William Heske,
Chairman.
The following items were
discussed:
I.
Open Forum Ð Nothing
to report.
II.
Agenda Items Ð
May 19, 2003, Board Meeting Ð
After discussion by the administration, the board unanimously agreed to bring the following agenda items to the May 19, 2003, Regular Board meeting for approval:
A. Telephone/Written Quotation for the $4,000 - $10,000 Cost Category
1. Self-Contained CFR Altra Carpet Cleaning Machine. Mr. Craig asked if the district will be saving money by cleaning carpets in house as oppose to contracting out. Mr. Wittenberger stated that it would be a savings for the district.
2. Doors and Frames Ð Education Center Administration Building
B. Authorization to Expend 2001 Bond Funds Ð Bids Opened May 1, 2003 - Demolition of Existing Sound System and Installation of New Sound System in Freedom High School Auditorium.
C. Authorization to Expend 2001 Bond Funds Ð HVAC System in the New Human Resources Area at the Education Center Ð Bids will be opened on May 12, 2003.
D. Authorization to Expend 2001 Bond Funds Ð New Northeast Middle School Ð Change Order
E. Northeast Middle School Construction Project Ð PlanCon G Approval (Information Item Only)
F. Authorization to Expend 2001 Bond Funds Ð Roadway Improvements Ð Farmersville Elementary School
G. Authorization to Expend 2001 Bond Funds Ð New Northeast Middle School Ð Utility Costs
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Facilities Meeting Minutes
May 5, 2003
1. Projects in Design Update Ð Mr. Fazil and Mr.
Wittenberger stated that all summer projects scheduled for next summer are in
the design phase.
2. Northeast Middle School Update Ð Construction has
started and is on going.
3. Contracts & Submittals are being processed in
preparation for the planned summer projects.
1. BASD Athletic Field and Stadium Artificial Turf Ð Dr. Lewis gave an overview of the proposal for raising funds to finance artificial turf at the BASD Stadium and Freedom High School Football Field. Mr. Gerry Yasso, Director of Sponsor Relations, Musikfest, was introduced by Sam Senneca and Fred Harris. Mr. Yasso gave a presentation to the board regarding fundraising possibilities to finance this proposed project. Mrs. Leeson stated that she wanted the stadium to be done in a tasteful fashion. Dr. Haytmanek inquired about the legibility of the 4Õ x 8Õ poster. Mrs. Venanzi stated that the money would have to be in hand before any approval would be made for this particular project.
2. Freedom High School Outdoor Concession Stand Ð Mr. Fazil presented a blueprint drawing of a proposed 14Õ x 20Õ outdoor concession stand that would be situated at the Freedom High School Complex. Work being done by BASD Personnel and Vo-Tech. Mr. Craig asked if an additional 8Õ could be added to the dimensions of the concession stand for storage purposes. This change will be implemented in the design.
3. Other Ð Mr. Wittenberger and Mr. Fazil asked the board if they could investigate a temporary parking area for teachers at Northeast Middle School due to the current construction. It would be for approximately 20 cars and consist of stone with binder on Minsi Trail Street by the Library. The cost is estimated to be about $8,000 - $10,000. The administration will secure quotes for this project.
4. Mr. Fazil requested permission to bid the enclosure of Freedom High Schools HVAC System in the Auditorium. The HVAC units are located in the open mezzanine area on either side of the stage. Freedom High SchoolÕs typical practice has been to shut off the units during performances because the units are too loud. The estimated cost for this work is $30,000 - $35,000 and it is required to allow the HVAC system to function during performances. The committee approved pursing the bidding of the wall and ceiling enclosures around the units. The committee was also assured that this situation of isolating noise from the HVAC system was built into the Liberty High School Auditorium HVAC system and the New Northeast Middle School Auditorium system.
V.
Emergency Management Meeting Ð
1. Dr.
Joseph A. Lewis announced to all those in attendance at the Emergency
Management Meeting that although the meeting was open, it was recommended by
legal council that the contents of the Emergency Management Plan not be
discussed or given to the public due to the sensitive nature of the Emergency
Management Information.
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Facilities Meeting Minutes
May 5, 2003
2. John Acerra, Principal, Nitschmann Middle School and Deborah Campanella, Administrative Coordinator to the Superintendent, handed out emergency management books to all members and gave an overview of the entire management plan. Some questions from board members were as follows: Mr. Craig wanted to know if pertinent outside agencies would receive copies of the book. Mr. Heske wanted to know if various drills were going to be done. Mrs. Leeson stated that prior to any discussion with young children regarding terrorist type situations, that parents be first informed.
The meeting was adjourned at approximately 8:30 PM.
Minutes prepared by Jack
Wittenberger, Supervisor of Buildings and Grounds and Arif Fazil, District
Engineer, DÕHuy Engineering, Inc.
_________________________________________________________
Jack Wittenberger, Supervisor
of Buildings and Grounds
_________________________________________________________
Arif Fazil, District Engineer,
DÕHuy Engineering, Inc.